Recognition to Institutions

RECOGNITION OF INSTITUTIONS BY THE BOARD-Regulation Extracts

  • No school, which is not recognised by the Board, shall be permitted to present candidates for any examination conducted by the Board-
    Provided that all High Schools already recognised by the Director of Public Instruction and permitted to present candidates at the Matriculation Examination of the Utkal University, shall be deemed to have been recognised by the Board-.
    Provided further that all other Secondary Schools recognised by the appropriate .authorities shall be deemed to have been recognised by the Board.
  • An institution seeking recognition for the purpose of presenting candidates at an examination conducted by the Board shall send an application in the form prescribed by the Board, through the Inspector of Schools concerned and the Director of Public Instruction during the school year immediately proceeding the one in. which candidates are to be presented so -as to reach the Inspector of Schools not later than the 1st October, For example, for presenting candidates at, the examination of 1958, application should be made so as to reach the Inspector of Schools not later than 1st October, 1956.
    • That permission be accorded by the Board to proposed High Schools to open Class IX on the basis of the report of the Inspector of Schools.
    • Permission be accorded by the Board to proposed High Schools to open Class X on receipt of application through the concerned Inspector of Schools and Additional Director of Public Instruction (Schools), Odisha. [vide order No. 3113EYS/ Dt 25/6/1980]
  • The application with the recommendations of the Director shall be scrutinised by the Recognition and Grants Committee and placed before the Board with the Committee's recommendation for final orders.
  • Any proposal for opening of Class IX or X of a proposed High School with a view to securing recognition of the School for the purpose of presenting candidates at the Board's Examination must secure the prior sanction of the Board, an application being made by the Managing authorities of the institution to the Board through the Inspector or Inspectress of Schools as the case may be, in the form prescribed by the Board, so as to reach the Secretary of the Board on or before the 31st December of the year prior to one in which the new class is proposed to be opened. A similar application in the form prescribed shall be made by the Ist December of the year prior to the one in which the new classes are proposed to be opened for opening of classes IX or X or XI of proposed Higher Secondary or Post Basic School or for conversion of classes IX, X, XI of the existing High Schools to the corresponding classes of Higher Secondary Schools.
    A fee of Rs. 100/- fees as notified by the Board from time to time for each elective group proposed to be introduced shall be paid along with the application for permission to open class IX of a Higher Secondary or Post Basic School or to convert class IX of an existing High School to that of a Higher Secondary School. If at a later stage the institution desires to add to the number of electives groups for which permission has already been granted, it shall be required to make a fresh application along with a fee of Rs. 100/- for each new elective group in the form prescribed by the Board. Rs. 100/- fees as decided or notified by the Board from time to time.
  • Any information which the Committee may call for, in connection with the application, shall be supplied by the institution or the inspecting authorities through the Director of Public Instruction.
  • An Institution which does not comply with the requirements laid down by the Director in so far as they are not inconsistent with the regulations of the Board and the requirements laid down by the Board shall not be recognised or allowed to continue as a recognised institution.
  • No institution recognised by the Board shall prepare and send up candidates for an examination other than an examination conducted by the Board.
  • A recognised institution shall if, and when required, render all possible help for holding of an examination conducted by the Board.
  • Every recognised institution shall maintain school records in respect of its pupils in such manner and form as may be prescribed by the Board from time to time.
  • Every recognised institution shall intimate the Board any changes in the nature of its management, within a fortnight of such change.
  • If the Board is satisfied that an institution should be granted recognition, it shall include the name of the institution in the list of recognised institutions maintained and published by it and the grant of recognition and permission to present candidates shall be communicated to the institution specifying the subjects, the conditions, the period and the Examinations for which recognition has been granted.
  • Where a recognised institution desires to add to the number of subjects of instruction in respect of which recognition has been granted, it shall make an application, in the form prescribed by the Board for the purpose and the Board shall follow the same procedure as above, in disposing of the application.
  • The Director of Public Instruction or any two members of the Board may bring forward a proposal that a school shall be deprived either in whole or in part, of its recognition. The recognition and Grants Committee shall, after affording the managing authorities of the school all reasonable facilities for stating its objections to the proposal, consider the proposal and transmit a copy of its proceedings, including a copy of any representation which may be made by such managing authorities thereon, to the Board. The Board shall consider the proposal and shall decide as it thinks fit and its decision shall be final.
  • The recognition of an instution which is withdrawn by the Board, may be restored, on an application made by the Managing authorities of the school if the Board is satisfied that the defects which led to the withdrawal of recognition have been fully removed and the institution has become fit for recognition.
  • A school seeking to open Class VIII shall be required to fulfil all the requirements as notified in Rule 3(l) & . (2) of Chapter-II of Odisha Government Notification No. 30606E (Education & Youth Service Department) dated 1st September, 1979 and shall also fulfil -the following requirements before permission is accorded
    • Accomodation-

      Size of class rooms should have a minimum floor space of 400 Sq. ft. the minimum width, however, being 16 ft. - with minimum provision of 10 Sq. ft. per student.

      Number of class Rooms 2

      No. of additional Rooms 3
      • Science class room with minimum floor space of 448 Sq. ft. and minimum width 16 ft.
      • Headmaster's room and office room with a minimum floor space of 320 Sq. ft. and minimum width 16 ft.
      • Teacher's common room and library with a minimum floor space of 320 Sq. ft. and minimum width 16 ft.
        In addition, residential accommodation for the teachers has to be provided in moffusil areas. Office room, Science room and Library should have fire-proof roof or ceiling.
    • Equipment including Science apparatus
    • Furniture : A small table and a stool or an armless chair has to be provided for each pupil.
    • Apparatus, The Institution shall provide for required Science apparatus worth at least Rs-2,000/-. The apparatus with the aforesaid fund should consist of those which are included within the list approved by the Board/ Director.
    • Library-

      At least Rs. 2,000/-worth of books from the approved list circulated by the Board has to be kept in stock.
    • Staff
      • Trained Science Graduate having Mathematics as a

        subject in Degree stage
        One
        (ii) Trained Arts Graduate

        (preferably having Geography in the Degree stage)
        One
      • Classical Teacher (Sahityacharya)

        One

        Note : Holders of Achary a title excepting Yotishacharya and Ayurvedacharya may be treated as equivalent to Sahityacharya. Besides Kabyatirtha title of Calcutta Sanskrit Association, Siromani, Ubhaya-Bhasa Praveen & Vidya Praveen of the Andhra Sanskrit Association or any other title recognised as equivalent to Sahityacharya by the Board or a Graduate with Sanskrit at the Degree stage may be appointed as Classical Teacher).
        (iv) Hindi Teacher (Matric with Kovid Trained)

        One
    • Hostel accommodation -

      Where hostels are provided, "they should have adequate accommodation for the pupil-residents. In large dormitories; 40 sq.ft. of floor space should be provided for each pupil, and in smaller rooms 60 sq. ft. These measurement may be some-what relaxed if the roof is so constructed as to admit of free ventilation. Damp proof courses should always be provided.
    • Funds for running the School -

      An amount of Rs. 10,000/- for payment of the salary of staff has to be deposited in a Bank as required under rule, 3 (1) of the notification mentioned in 16 supra.
    • Effect on the neighboring schools-

      In making recommendations, the Inspectors of Schools have to mention the number of students in the neighboring High Schools and the effect of the opening of the new school will have on them.
    • Managing Committee-

      The managing Committee which should be representative in character will be held responsible for the fulfilment of conditions in connection with the opening of new classes and there should be no objection to the grant of continuance of the Managing Committee at the time of grant of recognition to the School for the purpose of presenting candidates at the Board's Examinations.
    • Physical Education-

      Adequate provision shall be made for the physical education of the pupils.
  • A School seeking to open Class IX shall be required to fulfil the following conditions before permission to open the class is given.
  • ADDITIONAL ACCOMODATION-
    Class room of the Prescribed size.... 1

    Additional class room of minimum floor area of 192 sq.ft. and minimum width of 16 ft. (if more than two additional subjects are taught in the school for every additional subject one more room has to be provided).
  • ADDITIONAL STAFF -
    • Headmaster:-A trained Graduate in Arts or Science with minimum 7 years experience after training.
    • One trained Graduate teacher (preferably having Sanskrit as one of the subject in degree stage).
    • Non teaching staff-.-
      (i) L. D. Assistant - One
  • ADDITIONAL FURNITURE -

    A small table and a stool or an armless chair has to be provided for each pupil.
  • ADDITIONAL APPARATUS -

    These should confirm the approved list.
  • LIBRARY -

    At least books worth Rs. 250/- have to be purchased in addition to the books already in stock.

    18. Schools seeking permission to open Class X with the purpose of securing a recognition for presenting candidates at the High School certificate examination of the Board shall be required to fulfil the following requirements before recognition is given.
  • Additional accommodation -

    one more class room of the prescribed size.
  • Additional staff -
  • Trained Science Graduate

    (preferably having Life Science in Degree Stage
    one
  • P.E.T.

    (Matric C.P.Ed.) one
  • Library -

    Books worth at least Rs. 250/- have to be purchased in addition to the books already in stock.

Funds for running the school -

An amount of Rs. 2,000/- for payment of salary of the staff has to be deposited in a Bank.

Staff for a High School with classes from VI to X.

A. FOR THE SCHOOLS HAVING NO ADDITIONAL SECTIONS

Category of Staff 3 Class 5 Class 7 Class
Headmaster/Headmistress 1 1 1
Trained Graduate 4 4 4
Trained 1. A. - 1 1
Trained Matric - 1 3
Classical Teacher 1 1 1
Hindi Teacher 1 1 1
P. E. T. 1 1 1
L. D. C. 1 1 1

Note: (a) Out of 4 trained graduate teacher 2 must be Arts 'Graduate and 2 other must be Science Graduate.
(b) Out of two Science graduates one should be having Mathematics and the other having Life Science as a subject in degree stage.
B. FOR ADDITIONAL SECTIONS -
(i) For each of the additional section in classes VIII, IX and X one Additional Trained Graduate teacher would be admissible.
(ii) In addition to (i) supra, for every 3 (three) additional sections of the above classes (VIII to X) taken together, one additional 'Trained Graduate teacher or one classical teacher according to necessity, would be admissible.
(iii) For each additional section for class-VII one additional Trained I. A. teacher would be admissible.
(iv) For each additional section for classes IV, V and VI one additional trained matric teacher would be admissible.
C. ADDITIONAL POST OF CLERK -
Where the roll strength of the school is 1000 or more, one post of U.D.C. would be admissible in addition to the existing post of L.D.C.